ESIC AND EPFO filings for Pvt Ltd company with zero employees

Business Compliances
1

I’ve started a private limited company in March’21. Currently there are no employees. However EPFO and ESIC registration was done as there was some process that automatically opens EPFO and ESIC accounts as well during incorporation.
Now that the accounts are open, am wondering if there is any filings requirement.
If yes, how do I file EPFO and ESIC returns for a company having no employees.

Can someone hep me out. T
Thanks in advance.

2

@Aishwarya_Shah @Kaushal_Soni @Saad_C can you help with this?

3

Hey @Gowtham_Injamuri

Yes, obtaining a PF/ ESI code for any new company is mandatory. Since you dont have any employees, you can file a nil return.

In order to file a NIL return, you can follow these steps:

  1. Login to your EPFO portal
  2. Go to Payments> ECR/ Return Filing
  3. Next, click on “Challan Entry” against the Direct Challan field
  4. Enter the month, select challan type and add the administrative charges as applicable.
  5. A TRRN number would be generated and you can find your draft challan in “Draft Challan List” and make your payment.

You can learn more about making PF payments here:

Hope this helps!

4

Hi Aishwarya, thanks a lot… This certainly helps.
Can you share similar process for ESIC filing?

5

Hey @Gowtham_Injamuri

For filing nil ESIC return, you can follow these steps, but make sure to use Mozilla Firefox or Internet Explorer:

  1. Login to ESIC Portal
  2. From the “Monthly Contribution” tab, click on “File Monthly Contributions”
  3. Select the details like wage month, and download the “Sample MC Excel Template”
  4. In the Excel, enter the data if any.
  5. On ESIC portal, go to “File Monthly Contributions” and click on Upload Excel and submit the return.

To check the status, go to “Monthly Contribution” > “View Contribution History”

Hope this helps!

6

Hi everyone,

If our organization have 12 employees and every employee have 22000 salary . Then ESI registration are mandatory for employer or not

7

Hi, Your reply helped a lot but I am facing this problem after login for the first time in epfo portal. I also have no employee. In that case, what to fill in these 3 columns?

A.Number Of Employees (Including Excluded Employees) As On Date Of Application
B.Number Of Excluded Employees
C.Date On Which The Employment Strength Exceed * 19

I am attaching the screenshot also. Please Check.

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imageedit_2_87814919401400×610 159 KB

Thank you in advance.

8

Hi @Moyee

If you have no employees, then EPF is voluntary. In that case, you need to select “Voluntary Coverage Application-As the Act Does not Apply”.

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10

Hi Shrutika, Thanks for helping me…I have registered as pvt ltd company but having no employee…in this case also i have to select ‘Voluntary Coverage Application’ ?

1 Like
11

Hi @Moyee

As per the law, if you have less than 20 employees, then it is not mandatory to register for EPF.
So, you can go ahead with the voluntary coverage option. In that case, you will be required to submit a form for “Consent Letter of Majority Employees for Voluntary Coverage Application” physically to the EPFO office where it is registered.

Hope this helps.

13

I don’t have any employee. In that case how to register to file nil return?

14

Hi @Moyee

Quicko is a DIY tax planning & filing platform.
We will be able to help you with all your tax-related queries.

You can contact the support team of EPFO, they will be able to guide you better.

15

what would be the difference if i file the ITR with the help on ITR website directly or if i file the ITR with/via the help of Quicko website ?

16

@HIREiN Hello Hirein,

As per the recent budget 2023, FM announced that ITD wants to enable filing as well as the processing of ITR to be quick and seamless. We have also seen the steps taken towards that path i.e New ITD portal.

Quicko is an online platform helping Individuals to file taxes.

Some of the features Quicko supports can be as below:

  1. 100% online filing.
  2. User-friendly interface.
  3. Various Integrations which makes filing quick such as :
    a. Upload Form 16 to enter the salary details.
    b. Upload Form 26AS to get all the tax credits.
    c. Broker Integration (Import of capital gains from various broker such as Zerodha / Upstox / Grow
    and many more)
    d. Get expert assistance from our tax experts through MEET.
17

Hi mam,

I have registered pvt Ltd company , ang since start till now I doesn’t hire any employee so I need to file in ESIC ?

Due to no business work in entire year, After one year of registration I have applied for company under dormant, currently my company status is under dormant.

Can you please guide about this, whether I have to file now esic or not …

18

Hi @Mohammed_Muqtadeer_S

Quicko is a DIY tax planning & filing platform.
We will be able to help you with all your tax-related queries.

You can contact the support team of EPFO, they will be able to guide you better.

19

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after first time login i recieved this form i have 0 employee i want to file simply nill return. if i have zero employee how can i fill this one …it requires minimum 1 employee

20

Hi @Pankaj_Yadav

Quicko is a DIY tax planning & filing platform.
We will be able to help you with all your tax-related queries.

You can contact the support team of EPFO, they will be able to guide you better.

21

Hi Aishwarya,

we don’t have any employee yet then what should i mentioned in excel?

22

Hi good evening
We have create register company on 2023. at that time we had no employee. Now we have above 20 employees.
A.Number Of Employees (Including Excluded Employees) As On Date Of Application
B.Number Of Excluded Employees
C.Date On Which The Employment Strength Exceed * 19
what i fill the above column pls help me